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CIOR & CIOMR 2017 WINTER MEETING

Start: 2017-02-09 | End: 2017-02-11
Location: Botermarkt 1 9000 GENT Belgium

INVITATION - CIOR & CIOMR 2017 WINTER MEETING

General

In January 2017 the NATO HQ will move into its new Brussels headquarters. As it will take until the end of June 2017 to complete the move, the MWM 2017 will not take place at the Brussels NATO HQ.

We are extremely grateful for the hospitality of the City of GENT, who offers to host the coming MWM CIOR / CIOMR 2017, as supported by CIOR council.

 

The 2017 Winter Meeting will be held in GENT (GHENT) from

Thursday 09 February to Saturday 11 February 2017.

 

1.   The Czech Presidency is looking for the guest speaker from NATO of SHAPE.

2.   The Closing Dinner will be held at NH HOTEL on Friday, 10 February 2017 to which spouses and other guests are welcome.

    The registration documentation is enclosed.

 

3. Venue: TOWN HALL of the City of GENT

 

 

  

Address: Botermarkt 1 9000  GENT Belgium

 

 

    Opening Session in the “Troonzaal” in City Hall

 

 

4.   Registration

 

The registration has two distinct elements, each of which can be done independently.

 

4.1.The MWM Registration Forms (includes the security Pass Registration)

have to be sent to the Secretary General of CIOR   (POC see item # 20) by mail.

 

4.2 The hotel reservation has to done directly with the hotels. All forms are

 attached.  Meeting Registration Form - Attached you find an excel sheet, with is to be filled in   

 for the complete delegation by the one contact person of a country.

 

We could make the best and unique rating with follow hotels in different * categories

 

Hotel Registration : 

 

There are rooms block booked on “ special session prices “

                     TILL  the 10th January 2017 at

 

 

NH HOTEL ****

Price breakfast included

€ 115,00 single room per night

€ 130,00 double room per night

    + city tax 3 € per room per night

 

You can book the NH Hotel by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

 

 

 

 

NOVOTEL *** GENT CENTRUM

Price breakfast included

   99,00 classic single room per night

€ 115,00 classic double room per night

   + city tax 3 € per room per night

 

You can book the NOVOTEL hotel by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

 

 

ACCORD IBIS HOTEL KATHEDRAAL***

Price breakfast included

   79,00 classic single room per night

   94,00 classic double room per night

     + city tax 3 € per room per night

 

You can book the IBIS HOTEL Kathedraal by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

 


 

ACCORD IBIS HOTEL** OPERA

 Price breakfast included

   69,00 classic single room per night

   84,00 classic double room per night
    
+ city tax 3 € per room per night

 

You can book the IBIS HOTEL OPERA  by the attached fax sheet and send it by e-mail or by fax directly to the hotel.

 

 

 

5.   It is important that ASGs or their appointed delegates provide the above information as early as possible to ensure that we can effectively plan for the meeting. All registration information and payments must be submitted in accordance with the deadline detailed on the forms. All forms must be fully completed with accurate information

      (date of birth is very important) before the 26th of December 2016.

Payment

6.   The registration fee is € 200,00 per registrant. This amount includes: the guided visit of the “ Mystic Lamb of the Brothers VAN EYCK “ in the Cathedral and the followed reception and lunches on Thursday, Friday and Saturday, the closing dinner, administration items and insurance costs. We strongly encourage delegations to pay in bulk, rather than by individual payment; this will save a significant amount of administration for our staff. All payment must be made in advance, and not later than the 20th of January 2017. Please send a detailed list with the names of the participants to POC in case of payment in bulk.

     All payments that are made must be free of bank charges.

     Cheques or post-assignation will not be accepted.

 

The necessary bank information for payment is below:

 

BANK ACCOUNT HOLDER:

CIOR Presidency,  


BANK NAME / ADDRESS:

ING Brussels NATO, Boulevard Leopold III, 1110 Brussels, Belgium

 

IBAN CODE: BE69 310 192 030 178

 

SWIFT CODE: BBRUBEBB

 

7.   NOTE: Registration will only be confirmed by payment. All payments later than

           22 January 2017 will automatically increased with 50% surcharge.

Participation of Guests

8.   Guests are welcome to participate at both the Thursday visit the “the Mystic Lamb “ of the Brothers VAN EYCK and the drink, and the Closing Dinner.

Fees for the reception is € 25,00 and for the closing dinner is € 75,00.

     Please put the guests in the registration form.

Transportation

9.   The participants are required to make their own travel arrangements to and from GHENT !  In Brussels Airport (level – 1) you find Train connections to GHENT / SINT-PIETERS STATION and in Ghent direct tram line 1 or 21 (TBC)  to the Center where all hotels are located. Taxi transport is also available.

 

10. The participants are required to make their own transportation to and from the Brussels airport and the hotels. There is an very easy public transport to GENT.

 

11.  All meetings and social activities are available on foot distance (max 500 mtrs)

Working Agenda

12. The draft agenda will be distributed prior to Christmas.

13.  All questions about the council and committees activities should be addressed to the Czech POC (see item 20).

14.  All questions about organization in Gent should be addressed to the Permanent Representative of CIOR at NATO.

 

Language

15.  Due the exceptional situation this alternative program will be hold in English language and no translations to English and French will be provided as usual.

 

Non-smoking policy

16. The conference and meeting area are non-smoking area.

 

Security and administrative regulations for all participants:

 

17. Your individual identification access badge and documents will be available at the registration desk in : Sint-BAAFSHUIS, Biezekapelstraat, 2, 9000 GENT near the Cathedral.

18.  During this event you have to keep your identification badge with you for justification.

19.  Dress Code  Service Dress for all events. Closing dinner Mess dress

 

 

CIOR MWM 2017 Points of Contact (POC)

 

20.  For confirmation or any administrative questions regarding the meetings, please contact the Czech POC :

 

1stLieutenant (R) Jaroslav HAJECEK
Secretary General

Phone: cell CZ  +420 739 603 777                       cell UAE +971 562 192 813  

E-mail:    secgen@cior.net

        in cc : cior.permrep@telenet.be                              cell      +32 (0) 475 78 18 25

 

21.  For any other questions regarding the organization of the MWM in Gent, please contact the Permanent Representative Captain (Navy) (H) Jacques

De DECKER (POC see item # 20) .


 



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